Tag Archives: Work experience

From Archive to Exhibition: Researching Exeter’s Wartime Past through Special Collections

A guest blog post by Katie Gray, Special Collections Exhibitions Volunteer

The exhibition on Level 1 of the Forum Library

When I first began researching for this exhibition, my intention was to explore the history of Exeter as a whole, peeling back the layers of the city to understand where it began, how it developed, and how it became the city we know today. However, as I began looking through the University’s Special Collections, I quickly realised how much material there was to work with. The range of photographs, maps, personal correspondence and printed material was exciting, but it also made it difficult to create a focused narrative within the space available. I therefore began to consider whether concentrating on a particular period would allow me to explore the collection more meaningfully. I became particularly interested in material relating to the Second World War and gradually decided to focus the exhibition on Exeter during wartime. This change allowed me to consider not only what happened to Exeter, but how these events were experienced by the people who lived through them.

One of the things I found most interesting about working with the Special Collections was encountering the original archival material. An object can feel very different when looking at the physical item rather than simply reading about it. I did not want the exhibition to focus solely on familiar images of bombing and destruction but instead wanted to explore the different ways the war affected people’s lives. This led me to organise the exhibition around four core themes: university life, the impact of the war on the city, children, and statistics. Together, these allowed me to present a more varied picture of wartime Exeter.

EUL UA/add.31: Group photograph of staff and student residents outside Reed Hall in 1941-1942

The section on university life felt like a natural place to begin, particularly because I am a student at the University myself. I included The South Westerner, a Student Guild membership card, a letter from a student during the Blitz, and photographs of bomb damage alongside staff and residents of Reed Hall from 1941–42. I found it interesting to see evidence of university life at a time when the wider world was changing so dramatically. The South Westerner showed how students were engaging with the war, while the membership card represented an individual within the wider university community. The Reed Hall photograph captured a more everyday moment, making me think about how people continued aspects of ordinary life despite the uncertainty surrounding them.

I then moved on to the impact of the war on the city. Photographs of damaged buildings and streets, alongside a map of Exeter, helped to show the scale of the Blitz and where its effects were felt. I found the map particularly useful because it connected the historical material to places that still exist within the city today.

However, the object that affected me most was John Saunders’ handwritten correspondence describing the Exeter Blitz. Seeing an individual’s handwriting alongside photographs and newspaper reports made the Blitz feel much less distant. The letters gave the event a human voice and made me think about the person who had written the account and the circumstances in which it was produced. For me, this demonstrated how an archival source can make the past feel much more immediate.

EUL UA/add.15 Box 1:27: Black and white photograph showing bomb damage to the cloisters at St Luke’s College in 1948

As my research developed, I realised that these experiences could not be fully represented through university life and the physical damage to Exeter alone. This led me to include a section on children, using sources such as Michael Foreman’s Memories of Childhood. I found this perspective particularly valuable because childhood experiences can easily be overlooked when discussing wartime history. It encouraged me to consider how the same period could be experienced differently depending on a person’s age and circumstances.

The final section focused on statistics, using material such as This Jewel Remains to show the scale of the damage and suffering experienced by Exeter. At first, I saw the statistics mainly as factual information, but I became more aware of how differently numbers communicate the past. Statistics can show the scale of an event clearly, but they cannot necessarily convey what those figures meant to individuals. Placing them alongside photographs, correspondence and personal accounts therefore helped to show both the scale of the Blitz and its human consequences.

The exhibition on Level 1 of the Forum Library

Once I had chosen the material, I had to consider how it would work as an exhibition rather than simply as a collection of sources. The limited space meant that I could not include everything I had found, so I had to decide which objects contributed most effectively to the story and how the four themes would connect. I also had to consider how much information visitors would realistically have time to read. This made me realise that curating is itself a form of interpretation. The exhibition was shaped not only by the archive, but also by my choices about what to include, leave out and how to present it.

Looking back, changing the focus from the history of Exeter as a whole to wartime Exeter was one of the most important decisions I made. It allowed me to consider how different sources could work together to tell a story rather than simply displaying historical material. Working with the original objects also made me appreciate how much can be communicated through small details, whether that is someone’s handwriting, a photograph, a map or a set of statistics. Most importantly, bringing together university life, the impact on the city, childhood and statistics allowed me to present wartime Exeter through a range of experiences and perspectives.


The exhibition ‘The Exeter Wartime Experience‘ is available for University students, staff and members of the public to visit until the 11 December 2026.

“It gave me an incredible insight into an area of work that I initially had very little knowledge about”: Reflections on a week of work experience in Special Collections

Map of Devon from an Atlas of the Counties of England and Wales (Rare Books B 1590/SAX/XX)

We were delighted to be joined last week by Year 10 student Elodie for a week of work experience in Special Collections. Below Elodie shares some of her impressions and reflections on the experience. We would like to take this opportunity to thank Elodie for her excellent work and wish her every success for the future.

This week, I was given the opportunity to do my work experience at Special Collections. Over the five days, I took part in several tasks you would do as an archivist. As well as this, I got a chance to speak to many members of the Special Collections team, along with staff at the wider university who work closely with the archives, such as the University Library, Bill Douglas Cinema Museum, and the Digital Humanities Lab.

On Monday, we received training in handling archives and rare books, which gave me a chance to see some of the favourite items of the collection, such as letters written by Agatha Christie and Daphne du Maurier, and a beautiful hand-painted atlas of the counties of England Wales from the 16th century. This was a real highlight, and it was incredible to see and handle something so old.

Repackaged files from the Clive Lee Archive (EUL MS 491).

One of the main things I spent my time doing was repackaging files and photographs from the Clive Lee archive, about the Exeter Hip, a type of hip replacement. While this may sound like an easy task, a surprising amount of thought had to go in to ensuring that everything was packaged correctly so that it can be preserved for centuries to come.

Another activity that we were given was stocktaking the Hypatia Collection, which involved checking that a selection of books and pamphlets from the collection were in the correct place. It took a while to get a hang of the system, but I found it easier and easier as the week progressed, and it was really interesting to see all of the books on the way women lived.

On Wednesday, we received a tour of the Forum Library and the Digital Humanities Lab, and got to see how these other University departments work with Special Collections. I even got the opportunity to use a 3D printer, where I printed a little blue shark, have a go at digitising some archival material using cameras, and use podcast equipment, which were all new and exciting experiences.

The photograph from the University Archive that Elodie chosen for her social media post. It shows students of the University College of the South West with tennis racquets in 1929. (EUL UA/P/3i)

Other activities that we did over the week included a tour of the Bill Douglas Cinema Museum, which I found fascinating, particularly seeing the objects relating to early animation and how people were entertained visually before cinema. On Thursday, I posted an Instagram post of a photograph from Special Collections to celebrate Wimbledon for Throwback Thursday. We also set up materials for and sat in on a visit from the Courtauld Summer School, who were looking at medieval manuscripts. It was amazing to see how fascinated these visitors were and listen to all of the questions that they had. Finally, on Friday, we helped to retrieve items for a visit next week, which was a fun bit of detective work. We had to write slips for each book/letter, work out which bay in the strong room they were in, and then retrieve the items and place a slip in their original location so that they can be easily returned.

I really enjoyed speaking to members of the team about their roles, which are really varied. Different people have to do a huge variety of tasks, including receiving new donations, cataloguing, digitising, supervising the Reading Room, retrieving materials, running outreach and events, and even monitoring the temperature and insects in the strong rooms! Everyone was really friendly and welcoming, and as soon as I arrived any initial nervousness about a week of work experience disappeared. Each task was thoroughly explained and Annie, Tash and the rest of the team were happy to answer any questions that we had.

Overall, I had an amazing time at Special Collections, and it gave me an incredible insight into an area of work that I initially had very little knowledge about, which I will definitely be considering when thinking about careers in the future.

Find out more about work experience placements in Special Collections on our Special Collections webpages

“The whole experience was very valuable”: Reflections on a week of work experience in Special Collections

We were delighted to be joined last week by Year 10 student Alisa for a week of work experience in Special Collections. Below Alisa shares some of her impressions and reflections on the experience. We would like to take this opportunity to thank Alisa for her excellent work and wish her every success for the future.

A stocktake was undertaken by Alisa of the Hypatia Collection of books and journals by and about women (classmark: Hypatia)

Over the past week, I was fortunate enough to do my work experience in Special Collections. I had the chance to handle many rare books and archives which I found very fascinating, as well as the chance to meet the incredibly friendly University staff, as well as the delight of meeting the archivists Annie and Tash, who were very patient and kind towards me.

One of the most memorable tasks, as well as the one that I spent the most time on, was stocktaking. This is where you look for a sample selection of 500 books and pamphlets in a rare book collection by following the provided checklist to see if the item is there, as well as check the condition of the item. I really enjoyed this task as I found all the books covers extremely elegant and well decorated, which differs from modern books that lack any personality. Each cover was extraordinarily well made, especially the occasional illustrated book covers or the patterned leather. Many of the book titles were extremely interesting as well, such books containing letters between famous figures, such as ‘The letters of Queen Victoria : a selection from Her Majesty’s correspondence between the years 1837 and 1861‘ [Hypatia BIO/VIC].

Technical drawing of the LIng-Lee stem and cup for the Exeter Hip, 1976 (EUL MS 491).

Another memorable task was working on the files relating to the Exeter hip stem – a hip implant used worldwide in hip replacement surgery. This involved repackaging papers to prevent them from damage, before labeling them so they could be found. I really enjoyed doing this as it was strangely calming switching off my brain to do the repetitive task of folding folders and tying rope. Many of the files were also really interesting, as you can see the precisely drawn medical images, as well as see each individual’s different handwriting as well as thoughts back then in the day.

I was also given the chance to talk to many of the University staff, allowing me to learn more about what their job entails, as well as hear interesting stories such as how the original manuscript copy of ‘The Lord of the Flies’ was written when the author was supposed to be teaching, and since if works were written in working hours, there might be a chance that copyright would be given to the school instead, therefore the author ripped off the cover of the notebook so there would be no evidence that it was written during school hours. This greatly amused me when I first heard after seeing the fragile state of the original copy which looked like even a blow of wind would cause the notebook to disintegrate.

There was also the opportunity to explore the Digital Humanities Lab, which I found was the highlight of the week. Since there was coincidentally another student from my school that went on the tour with me, as well as another one of my classmates that did her experience in the Bill Douglas Cinema Museum, we were all able to get three 3D printed matching sharks which were absolutely adorable, as well as mess around in the sounds lab creating our own podcast which was admittedly so terrible that we deleted it from the faces of earth the moment we finished hearing it.

Collage of 24 images from Special Collections
Collage of images from Special Collections

Overall, I really enjoyed my week in Special Collections doing work experience, as the whole experience was very valuable. I highly recommend this experience for people like me who were too scared to make a phone call, as this is first come first served by email. The work environment is extremely friendly, as well as forgiving about mistakes and patient about any concerns or questions. I found it really enjoyable working with people who obviously enjoyed their job.

Find out more about work experience placements in Special Collections on our Special Collections webpages

“The hands on work with primary sources…has inspired a new curiosity in a field of work that I honestly previously knew very little about”: Reflections on a week of work experience in Special Collections

We were delighted to be joined last week by Year 10 student Dora for a week of work experience in Special Collections. Below Dora shares some of her impressions and reflections on the experience. We would like to take this opportunity to thank Dora for her excellent work and wish her every success for the future.


A pamphlet in the Hypatia Collection: ‘The Importance of the Vote…’ (1908) by Emmeline Pankhurst [Hypatia POL/PAN/Pamphlet]

This week I was lucky enough to do my Year 10 work experience at the Special Collections and archives at the The University of Exeter. I met the majority of the team, who all spoke with me about what their job entails, a surprisingly wide range: from monitoring bug traps to handling and caring for centuries-old items. In my time at Special Collections I also tried a number of tasks that a person working as an archivist can expect to encounter. 

The task I probably spent the most time on was stocktaking the rare book collections. The idea of stocktaking is essentially just checking everything’s there. Easy, right? Not necessarily. All items in the archive are given a code, to help identify them, but with the 100s of books, maps, pamphlets and journals you’re sifting through it can take a while to wrap your head around it. Thankfully, after a while I think I got the hang of the system. I actually found the stocktaking really fascinating, particularly the pamphlets in the Hypatia Collection. These, booklets, advertisements, short stories or poems give you an insight into how people lived, and on the views they held.

Another activity I was asked to help with was cataloguing architectural plans from the University Archive. This task involved putting the plans into polyester sleeves, to protect them from any damage, recording details like dates and measurements, and then numbering and labelling the plans. While I did not find this quite as interesting as the stocktaking it was really enjoyable to get a hands on look at the plans, some of which were really beautifully and expertly drawn. 

The collections include rare books, such as these colourful items in the Chris Brooks Collection

Another aspect of the job was retrieval and re-shelving. If you’re interested in looking at anything in the collections, the way to go about it is to book an appointment in the reading room. When you make this appointment, people also put in a request, listing everything they would like to look at during their session. Then the staff working in the archive, or in this case me, will go into the strong room (where many archives and books are stored) and find everything you require for your research.

I found this part of my work experience really enjoyable – mostly because it was essentially just a scavenger hunt! However, what goes up must come down and what goes out of the strong room must go back, so after searching for the listed items, I also had to find the home of a few items that people were done with. Admittedly this wasn’t quite as fun, but it did help me thoroughly understand the organisation system. 

Collage of images from the University of Exeter Special Collections

Finally, this work experience also helped me gain an understanding of the university campus. On Wednesday I was taken on tours around areas like: the University Library, where I was shown how to pick a specific book out of the thousands of shelves; the Digital Humanities Lab, where we were given the opportunity to use a 3D printer; and also the Bill Douglas Cinema Museum, where we were shown many of the fascinating items on display. 

Overall I really enjoyed my work experience here. The Special Collections team were extremely welcoming and it was a great work environment. Furthermore the hands on work with primary sources, particularly the pamphlets that are abundant in the collections, has inspired a new curiosity in a field of work that I honestly previously knew very little about. 

“My time here at Special Collections was a very memorable one”: Reflections on a week of work experience in Special Collections

We were delighted to be joined last week by Year 10 student Sami for a week of work experience in Special Collections. Below Sami shares some of his impressions and reflections on the experience. We would like to take this opportunity to thank Sami for his excellent work and wish him every success for the future.

The Hypatia Collection of books and journals by and about women, which Sami helped to stocktake

On Monday, the first day of my Year 10 Work Experience placement here in the University of Exeter’s Special Collections, I was greeted by my supervisor for the week and one of the archivists, Annie. She took me on a brief tour of the old library before showing me the office, where I would be doing the main activities for the week. Annie then introduced me to the very friendly Special Collections staff where I immediately knew that this would be a very welcoming and calm environment. I was then given a timetable and Annie explained the different activities that I would be doing throughout the week. After getting know what I would be doing during my time here, Annie took me on a basic tour of the campus and showed me where the cafes and other stores are located as well as areas where you can sit down and have lunch. I then had a fifteen minute break before Annie explained to me what archives and collections actually are, and how to handle them in a way so that they are not damaged. This was the first hands-on training I had received and I found it to be very interesting and informative. After my lunch break, I had a chat with Annie about her role here at Special Collections and what she does and I had a chance to ask her some questions about it. After having a chat with Annie, she introduced me to the main tasks that I would be working on, stocktaking the Hypatia Collection and repackaging architectural plans from the University Archive. I did these tasks until 3:30pm before having a chat with Caroline, the Head of Heritage Collections about her role to finish off the day. 

On Tuesday, I started off the day by having a chat with Hollie, an Archivist, about her role and how/why she decided to become an Archivist which was quite nice to talk about. This was then followed by some repackaging and stocktaking until 11:30pm. For the next hour until my lunch break, I was given a tour of the Forum Library and the forum which I found to be very interesting and one of my favourite parts of the week as the Library and the Forum have some amazing features which make them brilliant for students who want a nice place to study at and fascinated me. After lunch break, I had a chat with Sarah-Jayne, one of the Special Collections Team Leaders, and she gave me a fun task of reshelving and retrieving items in the strongroom which was slightly challenging! I then did some stocktaking and repackaging until the end of the day. 

University Archive, EUL UA/P/3c: Presentation of honorary degree to Viv Richards

On Wednesday, from 10am until around 12pm, I prepared a social media post for “Throwback Thursday”. The post that I created used a photograph from the University Archive of Antiguan Cricketer Viv Richards receiving his honorary degree from the University of Exeter in 1986. I found this activity very enjoyable as I am familiar with posting on social media. After creating the social media post, I had a short break before my lunch break. Once my lunch break had finished, I did some repackaging and stocktaking for around thirty minutes before the Digital Humanities Lab tour which was one of my highlights of the week as I got to have a small glow-in-the-dark ghost 3D printed! It was amazing to see the all of the cool, advanced technology they have in the Digital Humanities Lab which made it enjoyable. As soon as the tour had finished, my working day had to come to an end. 

On Thursday, for the first twenty minutes, I posted the Throwback Thursday on the Library’s Instagram page and it was really nice to see how well it was received and liked by multiple people. After that, I had a nice chat with Jamie, the archivist for the Middle East Collections, about his role and the DAME (Digital Archive of the Middle East) project which he works on. This was followed by a marketing meeting between the Library and Special Collections which I found to be quite informative as it was a first time experience for me and gave me an insight on how staff prepare the university for the coming year and how to make it the best it can be for new and returning students. After my lunch break, I had a tour of the Bill Douglas Cinema Museum with Chris, a Museum Assistant, which I found extremely interesting as I love history and film and the tour combined both of those together. After my tour of the Bill Douglas Cinema Museum, I had a chat with Angela, one of the Special Collections Team Leaders, about her role and how she keeps the temperature and humidity in the strongrooms at a level where the archives are least harmed before finishing off the day. 

Collage of images from the University of Exeter Special Collections

Finally, on Friday, I did some stocktaking and repackaging before having a chat with Aino, one of the Special Collections Assistants, about how she frequently needs to check that the strongrooms are free of insects which may damage the archives and the insect traps which are put in place. It was then lunch break, and after lunch, Jamie showed me how he digitises books and puts them onto the DAME website to make them easily accessible for people all over the world and in particular, students. This was really nice as he even let me help him with the process! 

Overall, my time here at Special Collections was a very memorable one and I would like to recommend doing your work experience here as it is a very fun, interesting and enjoyable. 

‘The hands on work made me consider archiving as a possible future career path’: Reflections on a week of work experience in Special Collections

We were delighted to be joined last week by Year 12 student Noah for a week of work experience in Special Collections. Below Noah shares some of his impressions and reflections on the experience. We would like to take this opportunity to thank Noah for his excellent work and wish him every success for the future.

On the first day of my work experience placement here I was greeted by Annie, one of the Archivists, and introduced to the very friendly Special Collections staff. Instantly the environment was welcoming and I knew I would have a wonderful week. I was given a tour around the building and shown the strongrooms where there were incredible old books of all different shapes and sizes. I was also given basic handling training which was incredibly informative and the hands-on experience was incredibly entertaining. At the end of the day I was able to relax and work on the box list of old copies of the student newspaper Exeposé in the University Archive, where I was also able to read about student life in the 1990’s including interesting and hilarious events or even political issues and protests.

Early copies of the student newspaper ‘Exeposé’

On Tuesday I was introduced to Digital Humanities where me and another work experience student had the opportunity to have little octopuses 3D printed. We were also able to take professional images of an old book that they were digitalising to put online where we were able to experience what it was like to use real equipment. In the afternoon I was able to meet Lisa, a Special Collections Assistant, who showed me the behind the scenes of their catalogues and their list of bugs they’ve caught to keep the strongrooms clean and safe for the archives. Then with the Special Collections Team Leader, Sarah-Jayne, who I met on Monday, I was able to have some practice in retrieving archives for an upcoming event where I was able to learn the organisation process in the archives which I found incredibly informative and fun and was one of my favourite activities because while retrieving the items I was also able to look at them myself and see the incredible detail of artwork and old bookbindings.

Chris Brooks Collection

On Wednesday I was given a tour of the Forum Library and was able to briefly meet the friendly staff and get an idea of what it would be like to work there and I was even given some cake. In the afternoon I got to speak to another lovely member of staff, the interim Head of Heritage Collections called Caroline, and hear about her work here which was very interesting and gave me an idea of what it would be like to possibly work in this line of work in the future.

On Thursday I was able to sit in on a marketing meeting with the Library and Special Collections which was informative in giving me an insight into the friendly connections of staff and how they prepare for the new year. Then in the afternoon I was given a tour around the Bill Douglas Cinema Museum by the Assistant Curator Matt, which I found extremely interesting and I loved seeing the displays curated by graduates, the funny collector items and also the educational displays on representations of race in film historically and even recently with Moonlight (2017) being in the display amongst other interesting historical examples of how people of colour had been represented in times of bigotry. I was also able to see old ways of producing film with light and shadows and even old cameras and boxes old film would be stored in.

Cinematographe Lumiere: 69247 From the Bill Douglas Cinema Museum

On my final day, Friday, I was able to continue working on listing Exeposé in the reading room where I read may interesting things even about Luke Pollard the Labour MP for Plymouth Sutton and Devonport, who I had previously seen when he came to my school to talk to us about politics. I found him to be very lovely and was excited to see what he had gotten up to during his university years. I also read about previous Israel boycotts that had taken place in the university which caught my attention due to the more recent media coverage and protests on campus. I was then able to begin writing this blog post before meeting the Special Collections Team Leader Angela, who told me about her role and we even shared a lovely conversation about politics and my politics A-Level.

Collage of images from the University of Exeter Special Collections

Overall, this week has been filled with information which was all interesting and fun to learn about it was not at all boring and I was rarely sat at a desk doing anything uninteresting. Everyone I met was lovely and its a very inviting environment with everyone being funny, chatty and polite. The hands on work made me consider archiving as a possible future career path and even the work on the computer was interesting and I looked forward to reading more Exeposé every morning as I walked from the train station. It was a lovely and informative week and I would recommend this work experience to anyone who may be considering this as an option or is not sure and would like to test the waters.

‘It was almost like time-travelling…’: Reflections on a week of work experience in Special Collections

We were delighted to be joined last week by Year 12 student Jack for a week of work experience in Special Collections. Below Jack shares some of his impressions and reflections on the experience. We would like to take this opportunity to thank Jack for his excellent work and wish him every success for the future.

I began my work experience week in Special Collections with a tour of the Old Library, which is in some ways quite maze-like, but I found that around every corner there was something interesting to look at or read. I was pleasantly surprised at how huge some of the strongrooms were and the sheer amount of literature that was in each one. I also met some members of the Special Collections team who were all very welcoming and kind. In the afternoon I helped to set up a literary visit for the Exeter U3A (University of the Third Age) and then supervised the event with one of the Archivists, my Supervisor, Annie and one of the Special Collections Team Leaders, Sarah-Jayne. At first I found the event quite daunting as I did not know much about the source material they were showcasing. However, it was inspiring, in a way, to see so many people so enthusiastic about South-West writers and I found it easier to talk with the visitors about some aspects of the literature on display. 

Theatre Royal (Exeter) playbills collection (EUL MS 202)

On Tuesday, my day began with a tour of the Digital Humanities Lab who work closely with Special Collections. I was able to choose a model to be 3D Printed and even helped take some high quality photos of old Exeter Theatre Royal Playbills. It was interesting seeing the digital side of archiving, which is becoming more extensive as time goes on. In the afternoon I began my cataloguing task (which was introduced to me during my tour of the Old Library on Monday) in which I was typing up the index of Rowland Glave-Saunders’ ‘Book of Reminiscences’. As I went through the index and read some of the sections of his book, I gained quite an understanding of the type of person he was and his views on some subjects. He wrote of Exeter’s experience of the Blitz, evacuees and much more, reading it was almost like time-travelling. I took a break from the cataloguing task to take a look around the Bill Douglas Cinema Museum, which is in the same building as Special Collections. 

Books in the Syon Abbey Library

I was not able to go to work experience on Wednesday, but on Thursday, the day began with myself and Annie stocktaking in the strongroom. We were taking stock of the Syon Abbey Library, one of several collections on loan. This too was interesting as I noticed how the books changed overtime. In the afternoon I was given an introduction to managing the Reading Room and resumed my cataloguing task, which I was able to finish. I then talked with Annie (as I was able to with various members of the team throughout the entire week) about her role at Special Collections. 

On Friday morning, I talked to the other Special Collections Team Leader, Angela, about her role at Special Collections. She introduced me to box listing, which is a way that archivists break down what is in an archive they may receive. I was also able to look through various photos and letters connected to John Lloyd who was a Lecturer and Librarian at the University of Exeter and learnt about himself and some of his relatives through reading the university’s old registers. In the afternoon, I began a second cataloguing task involving letters by the writer Flora Thompson. There were nine letters and it was my task to type short descriptions of them as well as record their date. Even reading the short nine letters, I gained a small insight into the sort of person Flora Thompson was and some of the hardships she experienced. I took a break from this task to learn about the DAME project which stands for the Digital Archive of the Middle East. This involved digitising the Middle East archives held in Special Collections, which consist mostly of 20th Century works including diaries, letters and photos. It was interesting seeing a more modern side to the archives as oppose to the much older Syon Abbey library I had been stocktaking on Thursday. I ended the day by finishing cataloguing Flora Thompson’s letters. 

Collage of images from the University of Exeter Special Collections

This work experience has been extremely helpful and insightful. I was given tours and introductions to practically every side of Special Collections as well as the parts of the University that work with them. It has also been amazing knowing that the work I have been doing will actually be contributed towards various projects and archives. During the week, the Special Collections Team have also been extremely welcoming and ready to provide any help, either with the various tasks I have been doing or just finding my way around. The experience has definitely opened up a career which I previously knew very little about and made it one which I may want to pursue. 

Reflections on a week of work experience in Special Collections

We were delighted to be joined last week by Year 10 student Rosalia for a week of work experience in Special Collections. Below Rosalia shares some of her impressions and reflections on her experience. We would like to take this opportunity to thank Rosalia for her excellent work and wish her every success for the future.

Over this last week, I have been doing my work experience in Special Collections which I have found fascinating as it allowed me to learn more about rare books and manuscripts, as well as helping me broaden my experience and widen my knowledge of history, a subject I love.

Map of Devon from an atlas of the counties of England and Wales [Atlas of the counties of England and Wales]

On the first day, I arrived at 9:30 and was given a tour of Special Collections by Annie, where I saw the strong rooms and the office. Afterwards, I had the handling training, when I looked at several old books and manuscripts, including a a 1579 hand-painted Atlas of the counties of England and an medieval manuscript with beautiful illuminated letters and illustrations. Later the same day, I attended a presentation from the archivist for Middle Eastern studies, which was fascinating. Afterwards, I stayed in the reading room, where I learnt how the room operated and looked at an old manuscript from Syon Abbey, which detailed the history of the Abbey and the duties of the nuns. I had to transcribe the headings of the different sections in order to improve the cataloguing of the manuscript which was very enjoyable and the contents of the manuscript were a fascinating record of the abbey and the life of the nuns who lived there. I also had a talk with Caroline, the Head of Heritage Collections, about the role of Special Collections within the university and the wider community and the collections and archives held here.

On the second day, I was given the task of searching through the library catalogue to find books relevant to Crediton, as some of the Special Collections team are going to Crediton Local History Day to do a presentation. Within the collections is the Crediton Parish Library, which contains many old books and a wide range of 17th century pamphlets. When I had found all the books and pamphlets I was interested in on the catalogue, I filled out request slips for each of them (59 in total) and then the next day Annie and I retrieved them from the strongroom.

Crediton Parish Library

On the third day, I looked through the pamphlets and books and photographed any that would be relevant or interesting for Crediton Local History day. This took most of the day, although I also spent about an hour watching a display being put up in the Forum Library.

On the fourth day, I spent the morning in Digital Humanities with Hollie and Lisa from Special Collections, where we had a tour of the labs and a talk about what Digital Humanities do. We also had the chance to 3D print a Lewis chess piece each, which was very exciting and interesting. In the afternoon, I finished cataloguing the Syon Abbey manuscript and got some more of the books and pamphlets from the strong rooms. At the end of the afternoon, I had a talk with Jamie, the Middle East archivist, about his role in digitising and preserving manuscripts and books and also with Jon, the Digitisation Assistant, about how digitising the images and documents for the DAME project works.

On the final day, I photographed the remaining few pamphlets and books and had a look round the Bill Douglas Cinema Museum for about forty minutes, which is a fascinating insight into the history of cinema and film.

Overall, the week was very enjoyable and fascinating, and I learnt a lot about rare books and manuscripts and the general running of the Special Collections department.

Collage of images from the University of Exeter Special Collections

‘This direct contact with history was unlike anything I had ever experienced before…’: Reflections on work experience in Special Collections by Alice Dunn

We were delighted to be joined last week by Year 12 student Alice Dunn for a week of work experience in Special Collections. Below Alice shares some of her impressions and reflections on her experience. We would like to take this opportunity to thank Alice for her excellent work and wish her every success for the future.

My name is Alice Dunn, and I have spent a week in a work experience placement with the special collections and archives department of the University of Exeter. I am a year 12 student at King Edward VI Community College in Totnes, and very luckily for me the special collections team have been kind enough to facilitate my fascination with literature and history, and by extension with the vast collections kept here! 

Map of Devon from an atlas of the counties of England and Wales [Rare books B 1590/SAX/XX]

My placement began on Monday with an introduction to the collections and the work done regarding them, including their preservation and conservation. I measured the temperature and humidity in each of the rooms archives were stored in, and recorded these daily observations to ensure these conditions were optimum; extremes of either temperature or humidity can damage the items. What was particularly exciting was learning to handle the materials – there were a number of different items with which I was able to practice, including a 1579 hand-coloured Atlas of the counties of England, produced by Christopher Saxton! I learned that the best way to handle these materials is not, in fact, with gloves (with the exception of photographs), as their role in reducing dexterity increases the risk of tearing pages, but instead with clean hands. This direct contact with history was unlike anything I had ever experienced before; while I have learned about these time periods in history, or read new editions of texts, to handle materials which are hundreds of years old brings a sense of connection with the past that I do not think I could have otherwise felt. Down to the very knowledge that the ink on that page was handwritten by someone who experienced the things I have learned about from books, or to read the annotation of readers, like me, who annotated books they read, but in the 16th century (not like me!), my experience with archival materials has allowed a cohesion of my knowledge, ensuring enrichment in my future learning. While looking around the collections, I was also fortunate enough to be shown materials such as a sheet from a 1478 Caxton print of Chaucer’s ‘The Canterbury Tales’, and Golding’s handwritten manuscript of the first draft of The Lord of the Flies, (though, due to its fragility, handling is avoided), both of which resulted in vast amounts of excitement on my part!  

Bills relating to elections in Devon, 1835, and to a concert in Exeter, 1858 [EUL MS 269]

Over the next few days, I was given a few projects to work on. On Tuesday, I sorted through letters to, from, and regarding, Agatha Christie, (some of which were handwritten by Christie herself!), selecting those that were relating to Poirot for an exhibition to go alongside a talk on him. After this experience I feel I am justified in stopping anyone from criticising my handwriting again, or else admitting that Christie, despite her literary genius, may not have been popular among teachers or A-Level examiners! I also looked at a collection of political bills from 1835 and researched the context behind these to aid the writing of a social media post about them, and the information I learned from this seems since to appear in my day-to-day life with astonishing frequency (namely in Middlemarch, which is active in its discussion of 19th century politics!). Throughout the week, I also accompanied team members in receiving and unpacking new materials that had arrived in the post, learning about the process of ‘accession’ before cataloging, and how to write titles and descriptions for these so that they can be best found by researchers. As part of this, I studied a recently received item which has not yet been cataloged, creating resources like a map on which all the places mentioned are flagged, as well as using university records to find out more about the individuals mentioned. This will ensure the item is better understood, so that when it comes to cataloging it can be organised in the collection more easily, and so that its description will be as accurate as possible, making it more accessible to researchers.  

Archives in the strongroom

In aiding retrievals to accommodate researchers’ requests, and reshelving after the resources have been used, I also came to learn about the organisation of the archives themselves. The breadth of the collections means the system in place is integral to ensuring they can be fully utilised by others, and thus learning about the system of cataloging here, and the differing one in the Bill Douglas Cinema Museum where I was fortunate enough to be able to get a tour and speak to staff, has given me a much deeper understanding of the day-to-day process of keeping archives.

On Thursday, the staff at special collections had arranged for me to visit the closely interlinked Digital Humanities Lab at the University. I was given a tour of the building, and was fascinated to learn the role technology can have in the study of humanities, both in relation to archival materials and not. Due to the fragility of many of the items, including wax figurines and skulls, many objects will have 3D printed copies made to enable hands-on interaction. The intersection between archives and photography was something I had never thought about, but constitutes much of the work done by the Digital Humanities Lab – they have two purpose-built photographic studios, enabling photos to be taken in such high-quality, flakes of paint can be seen on the surfaces of pages. The Exeter Book (a book of Old English riddles from the 10th century, some of the oldest surviving pieces of English literature today) is owned by Exeter Cathedral, and while it is not linked to the university nor their collections, it was recently photographed and digitised by staff at the Digital Humanities Lab using their specialist photographic equipment. Having attended seminars and lectures with universities on the poems and riddles in this book, the accessibility created by technology is of importance to me, and thus it was fascinating to discover the work that is done to aid this.  

While I was initially most attracted to this work experience placement from more of a researcher perspective – I’m always fascinated by materials which can tell me more about my areas of interest – it has resulted in a better understanding of what it means to be an archivist, and, as a consequence, an interest in the role for its own sake; whether or not the collections I have looked at in my placement have been relevant to what I want to study in the future, they are intriguing in themselves, and not because they relate to what I already have knowledge of. I have had the most enjoyable week learning new skills and information – I don’t think I could’ve found another placement that so well supported my interests, while expanding my knowledge of everything! A big thank you to the Special Collections and Archives team for being so accommodating! 

Collage of images from the University of Exeter Special Collections

Behind the Scenes at Special Collections: A Week of Work Experience

The new display outside the Ronald Duncan Reading Room

We were delighted to recently welcome Rosie and Scarlett, two Year 12 students from Colyton Grammar School, for a week of work experience at Special Collections. Their task for the week was to create a new display focusing on the Syon Abbey Collection, which involved handling, researching, digitising and curating a selection of rare books and archival items.

The new display is open to everyone and can be found by entering the Old Library on Streatham Campus via the main entrance, turning right at the barriers and walking down the corridor towards Seminar Room A/B. The display is located on the right outside the Ronald Duncan Reading Room.

Scarlett and Rosie have kindly sent us their thoughts and impressions of their week of work experience in Special Collections, which you can read below. We would like to take this opportunity to thank Rosie and Scarlett for their excellent work and wish them every success for the future.

Scarlett’s impressions:

Rosie and Scarlett handling books from the Syon Abbey Library

When I first started work experience at Special Collections, the only time I had seen books older than two hundred years was behind a glass case but by the end of my time I had handled plenty of rare, old books safely.

During my time there I had the opportunity to research extensively and explore their Syon Abbey collection and helped develop a display on it with the other work experience member.

To start with, we began to research Syon Abbey and looked into the vast history of the abbey, its community and the nuns there. As one of the oldest English Catholic communities to continue meeting throughout the Reformation there was much to cover and explore and our research was well aided by the vast collection of such treasured books that brought to life the history of Syon Abbey in our hands.

We also learned how to handle old and delicate books and spent time making sure we would treat them correctly whilst researching. Well accompanied by our book snakes and cushions – tools that help support particularly old books – we began our research.

Installing the new display

To find a starting point, we searched for inscriptions made by the nuns in their books and made note of them. At times handwriting was indecipherable but that difficulty was rewarded with the satisfaction of seeing one nun’s distinctive handwriting or name in multiple books. Their inscriptions ranged from jokes regarding piety, descriptions of nieces getting married or just their own names.

Next, we decided on four nuns to focus on, each of us researching two in great detail for the display. This gave us a wide scope of the abbey as the nuns were from different times and fulfilled different roles for their community. We both created biographies for our nuns which gave a broad overview of what their day to day life would have been like and what they did in the abbey.

Finally, we began putting the last touches together for the display which entailed photographing documents, mounting them on boards and arranging our text and images to create an engaging display.

Rosie’s impressions:

Reshelving books!

I spent the last week with the Department of Special Collections at Exeter University for my Year Twelve work experience, and it was amazing. I was a bit nervous when on the first day, and took a lot of comfort in the fact that one of my friends from school, Scarlett, had the same work experience, but I really shouldn’t have worried. My supervisor for the week was Annie, who was absolutely lovely and so helpful, and while I didn’t speak to the other members of the department as much as they were working on their own projects, I still felt so much like part of the team.

Special Collections works with significant historical documents and manuscripts, especially from people who were connected to the South West. For example, there is an extensive William Golding archive – author of Lord of the Flies – , which contains artefacts such as correspondences between Golding and publishers and his friends, as well as the original manuscripts of some of his works, like the Lord of the Flies manuscript.

Scarlett and I, however, were working on the Syon Abbey collection, which involves a great majority of the extensive library of the nuns of Syon Abbey. They had a fascinating history originating in England, traveling around Europe due to external pressures, significantly to Lisbon, and finally returning to England, mainly based in Chudleigh and South Brent, which is where the link to Devon comes in. During our stay, we got to look at and handle books from as far back as the seventeenth century, which was an amazing opportunity. I almost couldn’t believe it! Before we were allowed to handle these precious artefacts, we were trained in the correct way to take the books out of shelves and read them without damaging the spines or the pages. There were a load of things that I had never considered, like what we called book snakes, which are soft weights to hold the pages flat while you read, while not putting oils into the pages like holding it with your fingers would.

Planning the new display

Our task for the week was to create a display about Syon Abbey, so we took quite a few old books and manuscripts out of the library to help us. We went through each book to see which nun had owned each book, and if they had written anything particularly interesting. The majority of them only had a name at the most, but the few that had more were intriguing and occasionally hilarious. My personal favourites of each were, respectively, an account of Napoleon invading Portugal and the subsequent consequences, and one joke about not being able to trick God, but by keeping a religious book she could trick her peers. We narrowed down our options of nuns to research, and chose two nuns each to focus on for the display. I chose Sister Constancia Sorrell – who recorded Napoleon invading – and Lay Sister Mary Gomes – who joked about not being able to trick God.  I think that one of the best parts of the week was constructing the actual display, and seeing the outcome of all our hard work, which I, at least, am very proud of. It felt a bit like being an interior designer, as we wanted the display to be eye-catching and visually appealing while still conveying the interesting things that we learnt in the week, and hopefully getting other people interested in the subject and the monastery. We had to establish a title for the display, and while I’m disappointed that my various nun puns were vetoed, – I was particularly fond of “Nun so Faithful”- I thought that “Her Book” was equally effective, with the reference to how they wrote their names in their books, for example, “Mary Gomes her Book” and also with the extra reference to the “Book” as the Bible.

In the end, the week was so fun and interesting, while also feeling productive and like we achieved something, and I have definitely gained a new respect both for the nuns of Syon Abbey, and for the archivists at Special Collections who work with so many precious artefacts and make them accessible to people like you and me.

I would like to thank everyone who works at Special Collections for being so helpful and welcoming, and especially Annie who made our week there so memorable.

I hope that this has encouraged anyone reading this to think about visiting or researching either Special Collections or the amazing history of the nuns of Syon Abbey.

You can find out more about the Syon Abbey Collection in our blog posts and online guide