Tag Archives: Volunteering

Student Volunteering in the University of Exeter’s Special Collections

As this week is Student Volunteering Week, we are celebrating our amazing student volunteers: Charlie, Ted, Esme and Mitch!

Volunteers make an invaluable contribution towards Special Collections, enabling us to extend the work that can be done by our team, and making our collections more accessible for people to use and enjoy. Volunteering is unpaid, but can offer a wide range of benefits to those who generously volunteer their time with us, including the opportunity to get hands-on with unique collections, to develop new skills and knowledge, and to gain valuable experience which can improve employability.

For the academic year 2024-2025, Special Collections has been delighted to welcome four student volunteers to our team: two Exhibitions Volunteers and two Collections Care Volunteers. The Exhibitions Volunteers have been working with a member of Special Collections staff to plan and co-curate an exhibition of Special Collections materials. The Collections Care Volunteers have been working with a member of Special Collections staff to repackage archive materials into new housing suitable for long-term preservation.

Charlie, Ted, Esme and Mitch have kindly agreed to share some of their experiences of volunteering with Special Collections below. The Special Collections team would like to take this opportunity to thank them for their fantastic work, enthusiasm and dedication.

Charlie (Exhibitions Volunteer)

*Malleus Maleficarum* (Baring-Gould Library 0495)

Since October, I have been fortunate enough to work as an Exhibitions Volunteer with the University’s Special Collections. The role involved many happy afternoons sifting through archival materials in the Ronald Duncan Reading Room, selecting several to display and discuss in an upcoming exhibition on magic and law in the Forum Library. The Special Collections house a number of extraordinarily significant items relating to the history of magic, including a personal favourite; a 1588 copy of the Malleus Maleficarum (Baring-Gould Library 0495), a foundational text for the witch-hunt craze in Europe and North America. Copied 102 years after its initial publication, the worn binding bears witness to the respect afforded to the text – and, therefore, is a sharp reminder of the devastating consequences of its contents. Indeed, engaging with the material aspects of manuscripts and learning what this communicates about the owner, the environment, or the cultural significance of the object and others like it has been my favourite experience. It makes history tangible, so learning how to handle archival material has been invaluable. It has also been exciting to use one manuscript to learn about another, connecting the dots between the available items to create a complete historical picture to present. The Malleus, for example, can somehow be mentioned alongside a pamphlet concerning the Bideford witch trials, almost 400 years its junior! In short, creating an exhibition for the Special Collections has been great fun and a massive privilege, and I’m excited to present my findings.

Ted (Exhibitions Volunteer):

Items from the Jack Clemo literary and personal papers (EUL MS 68)

As a Special Collections Exhibitions Volunteer, I am currently creating an exhibition regarding the life of Jack Clemo (1916-1994), utilising the archives’ considerable collection of: letters and diaries, as well as deeply sentimental objects such as love letters and dog fluff. A religious poet, Clemo remains highly praised for visionary writing on mysticism that was noted for its visceral realism. Set within the backdrop of Cornwall’s clay mining pits, Clemo invoked a “clear, fiery vision” and was referred to by A.L. Rowse as the “progeny… of Thomas Hardy”. This realism and clarity of vision are even more remarkable when considering that Clemo was completely deaf and blind for the vast majority of his adult life; although he was quick to point out that he became blind after the release of his early works. Exploring the Clemo archive within Special Collections offers a remarkable insight into the life of a firebrand poet with a fierce spiritual vision, who was able to write with grounded realism even after his senses had been lost.

Esme (Collections Care Volunteer):

I have loved my experience working as a Collections Care volunteer at the university’s Special Collections. This role has given me a great opportunity to see behind-the-scenes of how an archive operates and the intricacies of managing rare and unique materials. One project I have particularly enjoyed was cleaning and repackaging Alfred William Clapham’s postcard collection, which contained over 2300 postcards of notable landmarks and buildings across Britain. In the process of repackaging, I was also able to read correspondence from as early as 1903, and I enjoyed the detective work of finding the locations of landmarks that Clapham hadn’t been able to locate pre-internet. I was also able to help with the catalogue information for this collection, improving accuracy through counting the postcards and noting dates where they were available. My most recent project has been listing items that were recently collected from the St Luke’s Library, and it has been fascinating to read student periodicals from the 1970s-1990s and gauge their opinions on student life. These items will join the University Archive.

Working in the archives has also allowed me to explore other materials for my own interests, such as Francis James Child’s collection of English and Scottish Ballads, which I enjoyed writing a blog post about. I have also been able to make use of archive resources for my degree, and viewing primary sources in the Special Collections has been invaluable to extending my understanding of material and print cultures and the importance of archives. I would thoroughly recommend volunteering in the Special Collections to anyone interested in these materials, as you get to work with a lovely group of people and gain knowledge about so many different aspects of the work that goes into maintaining these resources.

Mitch (Collections Care Volunteer):

It’s not often that you can approach the curtain of your university programme and peek behind the fabric of journals, articles, and academic excess. The production of knowledge can seem so glossy that you might forget that it must come from somewhere, with brilliant people working tirelessly to categorise, organise, and research the raw materials required for its shine. The University of Exeter’s Special Collections team gave me just that opportunity, and I doubt I’ll ever look at my set-readings in quite the same way.

I applied for the volunteering position because I wanted experience. What experience, exactly? Well, I didn’t quite mind. When studying in the Humanities, job prospects are always in doubt, and so hands get grabby when it comes to opportunities. Of course, I expected the volunteering would give me some experience in archiving, but I hardly knew what that meant. An archive recalls arcane, moss-covered temples with devout robe-wearing scholars meticulously sorting a mine of knowledge, and I’ve largely found that despite a notable lack of moss and robes, that’s not altogether false!

My time with Special Collections has been spent growing familiar with the archive’s wealth of facilities, resources, and rituals. Under the supervision of James, I have developed the skills to handle a range of manuscripts and rare books, repackaging them, and marking them up for storage. My time with James has involved working on the Middle East Collections, becoming not only familiar with the processes of handling and repackaging, but the collection itself. Every step of the way, James talked me through the contexts of manuscripts, and the lives of their predecessors, working to break the sterility of work through an engagement with the cultural artefacts as they passed through my hands.

The Jean Trevor archive has been one of particular interest for me. The opportunity to understand her documents through the context of her life and legacy, and all the while gaining access to her research on rural Nigerian populations and their lived experiences, has been intellectually enriching. Her connection to the University of Exeter was especially attractive, inviting the sense that I was engaging in a localised academic community, albeit in a small way. It has been a pleasure to repackage and sort her notes and research.

Finally, I would recommend the volunteering programme to anyone looking to enrich their engagement with the academy and knowledge studies. The Special Collections archive offers their volunteers the opportunity to see knowledge-production in action, while gaining valuable skills in handling and repackaging fascinating material. Not only that, but I believe the work has clarified potential career choices for me and birthed a wealth of new perspectives on the Culture and Heritage sector. Thank you to both Annie and James for your ongoing support.

Special Collections runs a small volunteering programme, which currently accepts up to four volunteers for time-limited projects (usually three to six months). The volunteering programme is open to university students and staff, as well as members of the public. New volunteering opportunities in Special Collections are advertised at the beginning of the Autumn Term (see University term dates), with any additional spaces being advertised as they become available. Find out more on our Volunteering webpage.

Cataloguing the Syon Abbey Archive: Project Completed!

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Archivist with the archive

In November 2016, I began my new role as the project archivist working on the Syon Abbey archive, and immediately recognised that I faced a daunting but exciting task. The archive was large, complex, created over six centuries, and there was no discernible order into specific management groups. Nineteen months and 152 repackaged boxes (in addition to outsize material on shelves and in three plan chest drawers) later, the cataloguing project has been completed, allowing the archive to be more easily searched online and accessed in our reading room. You can view and browse the new archive catalogue here.

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The archive has been arranged into 24 sections to reflect the different functions and activities of Syon Abbey, and to provide context for how the records were used. The sections are listed below with their reference numbers.

There have been many challenges throughout the course of this project, but there have been an equal number of (if not more) pleasures. With such a large archive, one would expect (as initially did I) that I would have a favourite section or one that I would particularly dislike, but this has simply not been the case. In each of the sections I have found records that have intrigued, moved, gripped or amused me; through each of them I have learnt what makes religious communities, and Syon Abbey in particular, unique, but also identified the many things we share in common; and while sorting through the material I’ve considered a multitude of different avenues of exciting research that could be – and I hope will be – pursued, now that the archive is more searchable and accessible. Nevertheless, I did want to share a very small selection of my favourite items with you, which you can view in the slideshow below.

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As with all things, this project would have been much harder and less joyful if I had gone it alone. Fortunately, I am part of a wonderful team of colleagues who have supported me throughout, and I am very grateful for their kindness and expertise. A special thanks to Angela Mandrioli for her help in interpreting Latin documents and cataloguing papers relating to history and research; and to Sophie Morgan, our student volunteer, who did fantastic work in cataloguing 100 community diaries and 155 vows at item level.

Volunteer Sophie Morgan with eight boxes containing the 100 community diaries she catalogued

So that just leaves me to say goodbye for now! I have so enjoyed working on this project, which has been my very first cataloguing project as a newly-qualified archivist. The skills I have developed (for example, I can now proudly claim to be capable of making a four-flap folder), the new knowledge I have acquired, and the people I have met through it, have made this project very special to me and I will miss it greatly. However, I am pleased and excited to be continuing in my role as archivist at the University of Exeter’s Special Collections, where I will soon be embarking on a new project.

Photomontage of records in the Syon Abbey archive

If you’re interested in finding out more about the Syon Abbey archive (which I hope you are!), why not check out the new online catalogue, revisit previous blog posts about the Syon Abbey archive, or take a look at our tweets about the archive on Twitter. And don’t forget – in addition to the archive, we also look after the Syon Abbey manuscripts and printed books from the Syon Abbey library, as well as several other Syon Abbey related collections. For more information, please contact us at libspc@exeter.ac.uk.

I hope you enjoy your journey of discovery into Syon Abbey!

By Annie, Project Archivist

Volunteering at the Ronald Duncan Collection

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University of Exeter Special Collections is lucky to have a number of enthusiastic and dedicated volunteers. In this blog post our Volunteer Rhiannon McLoughlin talks about her experiences volunteering with the Ronald Duncan Collection.

When I say I work in a library people often respond with “Oh do you like reading?” Whilst I do like reading this doesn’t tend to be part of the job description! However, my time volunteering at Exeter University Special Collections during 2017 in order to gain some insight into the differences between library and archive work did, I am happy to report, involve a lot of reading.

When I found I was to work alongside Project Archivist Caroline Walter on the Ronald Duncan Collection I was intrigued as he is not an author I had come across before. Caroline kindly loaned me the first volume of his autobiography and I enjoyed getting to know this colourful character alongside the work.

I started out cataloguing the Ronald Duncan book collection. Cataloguing books for an archive is a far slower process than the new library books I normally deal with but can be much more fascinating. I found myself leafing through items looking for anything that made them singular – notes, dedications, markings, edition numbers, or inserts of letters, press cuttings, even a risqué postcard!

I was impressed by the wide variety of writings Duncan produced. Writer, poet, playwright, librettist and editor the collection shows his interests lay in many directions. As a Devonian I particularly enjoyed the local connection and could not help but stop occasionally to read bits and pieces about North Devon life. Whilst his former home and rented buildings may look idyllic now it sounded a far more hardy existence then in wartime and winter months. The tales of pouncing on items washed up on the beach particularly made me chuckle whilst his “Guide to housebuilding and smallholdings” and volume on tobacco farming demonstrated his determination to turn his hand to self-sufficiency.

The book collection contains not only his own writing career but writings and responses by others to his work- from letters in journals to student theses about him. There are works in progress, annotated books, proof copies and newsletters pieced together. There are a large number of different literary journals he contributed to and programmes for his plays. There are anthologies where his verse was included – “The site: choose a dry site…” seems a particularly popular choice. There are also items translated into other languages including Polish and Turkish and of course various musical scores and items relating to his work with Benjamin Britten.

I found some of Ronald Duncan’s self-published items by his own Rebel Press to be of especial interest. These are often short limited edition runs such as the volume “Auschwitz” with sobering illustrations and a volume of poems by Virginia Maskell under a pseudonym [Leaves of Silence by Simon Orme].

The book collection indicates the important relationships in Ronald Duncan’s life. Most copies of his own work are signed by him and many are also signed “desk copy” so were clearly his own personal copies – one amusingly “if anywhere else it was stolen”! But many of his books are variously inscribed to friends and family – including a multitude to his wife Rose Marie – usually loving inscriptions but some hinting at more challenging times in their relationship. A particular marker of his friendship with Gandhi are gifts of tiny books of silvery woody paper with Gandhi’s writings – one complete with woodworm holes spiralling throughout.

Once I had finished cataloguing the book collection I began to read through some of Rose Marie’s diaries in preparation for digitisation and also to sort photographs into archival wallets. Rose Marie’s diaries are written in a lively and readable style and give a real sense of the challenges of their North Devon lifestyle (including having the band Deep Purple stay in their rental property) and provide a further window onto Ronald Duncan’s work. Repackaging photographs offered pictures of their life I had been getting to know through words – family members, the house, the coast and their beloved horses.

I volunteered to get experience of archival work but found myself equally glad to have gained experience of Ronald Duncan. Working on this collection I got drawn in by the writing and whilst I found myself often having to record that there were signs of damp in the condition note of the books I rather liked the sense that gave of somebody working away at the edge of the sea in his little writer’s hut.

Exploring Christmas at Syon Abbey

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My name is Sophie and I am currently a third year student at the University of Exeter, studying for a BA joint honours degree in History and Archaeology. In September I began volunteering at the University’s Special Collections, allowing me to gain valuable work experience, as I hope to pursue a career in the heritage sector. I have spent my time as a volunteer working with the Syon Abbey archive. My main role has been cataloguing the 100 diaries of the community from the late nineteenth to the twenty-first century at item level. I have enjoyed this task as it has provided me with a detailed insight into the daily life of the community.

Sophie with a sheet of 1950s Christmas wrapping paper found inside one of the diaries in the Syon Abbey archive

References to Christmas in the Syon Abbey diaries

As Christmas is fast approaching, I wanted to share some details of the celebrations that are recorded in the diaries. Many of the diaries mention the sisters’ festive decoration of the Abbey. For example, in a diary kept in 1955, an entry states that ‘the sisters’ gifts were hung on a large Xmas tree gaily decorated and illuminated with colourful lights’ and that ‘all danced around the tree and sang the Jubilee song’ [EUL MS 389/ADM/5/54]. This heart-warming image of the community is particularly festive and is one of my favourite entries from the diaries.

The sisters gave gifts as a sign of their love and affection for each other, especially during the Christmas period. The diary for 1906 contains a beautiful handmade paper snowflake, given to the abbess as a gift [EUL MS 389/ADM/5/12]. The community’s enthusiasm for gift giving can also be found in the diary for 1954 which records the gifts given to the Abbey’s gardeners and farm hands. The presents included: an electric kettle, socks, tobacco, biscuits, cake, pudding, butter, tea, and a hen [EUL MS 389/ADM/5/52]. This particular diary contains many more festive references, and even an inserted piece of 1950s Christmas wrapping paper. It also contains a lovely anecdote about how the Abbess ‘thoroughly enjoyed herself’ when she carved the Christmas turkey!

Elsewhere in the Syon Abbey Collection…

In addition to the diaries that I have been working with, the Syon Abbey Collection (which includes the archive and collections of printed books and manuscripts from the Syon Abbey library) contains further material relating to the celebration of Christmas. For example, within the Medieval and Modern Manuscript Collection is a Syon manuscript entitled ‘A Discourse or Entertainment for ye sacred time of Advent’, written by the abbess in 1657, containing spiritual exercises for the nuns to undertake during Advent [EUL MS 262/add2/5].

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A particular favourite of mine in the Syon Abbey archive is a box containing small illuminated prayer cards with detailed calligraphy and hand drawn images relating to Christmas [EUL MS 389/CRE/3]. These beautiful pieces of art were created by Sister Mary Veronica during her religious life at Syon Abbey between 1933 and 2008.

EUL MS 389/CRE/3 – A Christmas prayer card created by Sister Mary Veronica Kempson, c 1933-2008.
Provided for research and reference only. Permission to publish, copy, or otherwise use this work must be obtained from University of Exeter Special Collections (http://as.exeter.ac.uk/heritage-collections/) and all copyright holders.

The Syon Abbey Medieval and Modern Manuscript Collection contains an illuminated transcript of the words and musical notation for ‘In Vigilia Nativitatis’ (which translates to ‘On Christmas Eve’) from the Roman Martyrology [EUL MS 262/add1/111]. This is a proclamation of the birth of Christ and would traditionally have been chanted or recited on Christmas Eve. It also contains a note on the back which details that the ‘Syon melody’ was originally taken from the Lisbon book and was handed down orally with some alterations. This ‘Christmas Martyrology’ was created in 1952 by Sister Mary Stanislas, of whom more artwork can be found in the Syon Abbey archive.

EUL MS 262/add1/111 – ‘In Vigilia Nativitatis’, created by Sister Mary Stanislas in 1952.
Provided for research and reference only. Permission to publish, copy, or otherwise use this work must be obtained from University of Exeter Special Collections (http://as.exeter.ac.uk/heritage-collections/) and all copyright holders.

To close…

The Syon Abbey Collection contains an array of fascinating material, including many insights into how the community celebrated Christmas. To find out more about the Syon Abbey Collection click here, or head to the Special Collections website to search our online archives catalogue. For those feeling festive, why not take a look at our Twitter account, where we are posting images from across the collections in our very own virtual Advent Calendar.

By Sophie Morgan, Volunteer